Executive - Front Office

About the role

The Executive - Front Office role supports the Mumbai Administration Team at Cushman & Wakefield, delivering day-to-day front office and administrative operations. Day-to-day work includes coordinating meeting rooms and client visits, maintaining daily and weekly reports, managing office snag lists and repairs, supporting finance with cheque reporting, and assisting HR with ID cards, contact lists, and new-joiner onboarding. The position also oversees pantry, mail, FM App, inventory, and visitor management systems to ensure office readiness, hygiene, and a positive client and employee experience. This is a full-time, on-site position based in Mumbai, India.

What you’ll do

• Coordinate and book meeting rooms for internal and external meetings
• Supervise meeting rooms, cafeteria, and pantry areas to ensure readiness and hygiene
• Maintain the office snag list and coordinate repair/replacement work
• Manage bookings for focus rooms and call booths
• Update and maintain cheque details monthly and share consolidated cheque reports with Finance
• Support document delivery, logistics, and HR with ID card coordination and visiting card arrangements
• Generate pre-invite QR codes for clients and visitors through the Spark App and arrange client visit logistics
• Manage and update pantry tools, mail tools, FM App, inventory, and Visitor Management System (VMS)

What you’ll bring

• On-site availability in Mumbai, India
• Full-time commitment
• Ability to maintain daily reports and office checklists consistently
• Capability to coordinate meeting rooms, focus rooms, and call booths
• Experience updating and maintaining cheque details and sharing consolidated reports with Finance
• Ability to manage office snag lists and coordinate repair/replacement work
• Comfort supporting HR functions such as ID card coordination and employee contact list updates
• Proficiency with tools including FM App, Inventory, and Visitor Management System (VMS)

Skills