FP
Hiring companyFresh Prints
Verified today
Virtual Executive Assistant, Construction and Real Estate
India Full-time Remote
About the role
Services & Operations team at Saltbox supports small‑business growth through flexible warehouse and logistics solutions. The Virtual Executive Assistant partners with the VP of Services & Operations to manage complex calendars, coordinate cross‑functional projects, and drive accountability across vendors and internal teams. Fully remote role based in India or the Philippines with required overlap with U.S. business hours.
What you’ll do
- Manage executive calendar and meeting logistics across time zones
- Capture and summarize meeting transcripts using AI tools
- Coordinate multiple operational initiatives and maintain project trackers
- Prepare executive status updates, reports, and travel itineraries
- Track follow‑ups, action items, and deadlines across stakeholders
What you’ll bring
- 5+ years supporting senior executives
- Advanced Google Workspace proficiency
- Experience with AI meeting assistants (e.g., Fireflies)
- Project coordination using Asana, ClickUp, Notion, Monday.com or Jira
- Strong written and verbal English communication
Skills
Executive SupportProject CoordinationGoogle WorkspaceAI Meeting AssistantsCross‑Functional CollaborationTravel ManagementExpense ReportingRemote Operations