Virtual Assistant

About the role

Virtual Assistant team at HIKINEX supports recruiting, sales, and executive functions by handling administrative, financial, and client coordination tasks. The role manages calendars, documents, CRM/ATS systems, bookkeeping, and provides cross‑time‑zone support. Remote work from Philippines, India, or LATAM with a Monday‑Friday schedule aligned to PST/US time zones.

What you’ll do

• Organize and maintain digital records and data entry
• Coordinate calendars, schedules, and appointments across time zones
• Draft correspondence, reports, and presentations
• Support sales and recruiting teams with CRM/ATS management and client communication
• Manage invoicing, accounts receivable, and bookkeeping tasks
• Utilize Excel for data reporting and project tracking

What you’ll bring

• 1-3 years administrative or virtual assistant experience (preferred)
• Proficiency with QuickBooks, Microsoft Office 365 or Google Workspace
• Familiarity with CRM platforms, Slack, ATS, Zoom
• Excellent written and verbal English
• Strong organizational and multitasking abilities
• Independent problem‑solver with professional work ethic

Skills