Documentation Specialist

About the role

HITACHI ENERGY TECHNOLOGY SERVICES PRIVATE LIMITED seeks a Documentation Specialist in Chennai, Tamil Nadu, India to manage project document distribution to internal teams and external customers. Day-to-day work includes profiling and uploading drawings, manuals, test reports, and calculations into the Document Control System, tracking document status, and providing inputs to project management. The role also involves coordinating with project managers, document coordinators, and line departments for clarifications, ensuring compliance with internal and external regulations, and following up with other departments on document submissions.

What you’ll do

• Profile and upload drawing files, manuals, test reports, calculations, and other project documents
• Upload documents into the Document Control System (Database) and maintain complete project documentation status
• Track document status and provide inputs to project management and relevant parties
• Communicate with Project Manager, Document Coordinators, Purchase in-charge, and Line Departments for clarifications and suggestions
• Follow up with other departments to ensure timely document submission
• Ensure compliance with applicable external and internal regulations, procedures, and guidelines
• Distribute project documents to internal teams and externally to customers

What you’ll bring

• Hold a bachelor's degree in a non-engineering discipline
• Minimum of 2 to 5 years experience in Documentation Management
• Experience in contract reading and understanding customer documentation requirements
• Strong knowledge in MS Excel, Word, PPT, and EDMS
• Good experience in preparing reports and maintaining records
• Excellent written and verbal communication skills
• Ability to communicate effectively and understand others' requirements
• Team player mindset

Skills

Education

Hold a bachelor's degree in a non-engineering discipline