Locums Recruitment Assistant

About the role

The Locums Recruitment Assistant joins the Aya Healthcare Support Team at ID Medical in Pune, India, a newly established and rapidly growing team that works directly with USA Managers to support the Aya Healthcare business. Day-to-day, the role provides hands-on operational and administrative support to a team of healthcare recruiters, managing a shared pool of up to 150 healthcare professionals through registration, credentialing, documentation, and placement into locum (temporary) assignments in the USA healthcare system. The position requires coverage during US-aligned shifts (6:00 a.m.–6:00 p.m. PT) and is a non-sales, team-based support role.

What you’ll do

• Support and manage a shared pool of up to 150 healthcare professionals from initial registration with Aya up to and including placement into active assignments
• Send lists of open jobs within the Aya platform matched with healthcare providers' expertise
• Assist with contract and credentialing workflows, ensuring documentation such as the Aya Application/Release is accurate and submitted on time
• Track activities, update tasks, and maintain records using internal tools (e.g., Nova)
• Prepare and send client-facing documentation via Docusign to providers
• Professionally communicate with healthcare providers via phone, email, and text
• Provide general administrative support to the recruiting team, ensuring accuracy, organization, and timely follow-through
• Run a report showing pipeline by 'recruiter last note' and supply a list of all healthcare providers who will fall out of Aya ownership within the next 30 days

What you’ll bring

• Bachelor's Degree
• Excellent written and spoken English
• Minimum of 1 year of experience in an administrative, operational, or support role (internships or part-time work accepted)
• Experience in a fast-paced, high-volume, or metrics-driven work environment
• Excellent organizational and time-management skills
• Clear and professional written and verbal communication
• Self-motivated, team-oriented mindset with a positive, proactive attitude

Nice to have

Exposure to recruiting, sales, or staffing operations (preferred, not required)

Skills