Project Cost Administrator

About the role

This fully remote Project Cost Administrator role, based in India, supports an Australian project team by keeping project cost information accurate, complete, and up to date. Day-to-day work covers processing delivery dockets, purchase orders, cost codes, timesheets, labor and plant records, and supporting documentation in Workbench. You will maintain a 99%+ coding accuracy target, follow up on outstanding items, and provide Project Managers, Engineers, and Site Supervisors with reliable financial and operational data. The position follows a Monday–Friday day shift aligned with AEST working hours.

What you’ll do

• Process supplier delivery dockets accurately and within the required 24–48-hour timeframe.
• Match delivery dockets and supporting documentation against purchase orders to ensure project records are complete and accurate.
• Apply the correct project and cost codes, maintaining a target of 99%+ coding accuracy.
• Enter, update, and maintain project cost information in Workbench, ensuring records remain accurate and current.
• Process and maintain timesheets, labor records, plant records, supplier information, and other project cost documentation.
• Review records to identify duplicate entries, discrepancies, incorrect coding, missing information, and other data-quality issues.
• Maintain an outstanding docket register and actively follow up on unresolved items.
• Liaise with site teams and suppliers to obtain missing delivery dockets, supporting documentation, and other required records.

What you’ll bring

• At least 2 years of relevant professional experience in project administration, cost administration, accounts administration, construction administration, or a related field.
• Advanced proficiency with Workbench is required.
• Demonstrated experience processing project costs, delivery dockets, purchase orders, timesheets, labor records, plant records, or similar project documentation.
• Strong understanding of project and cost coding principles, with a proven ability to maintain highly accurate records.
• Excellent data-entry and record-management skills, with exceptional attention to detail and a target-driven approach to accuracy.
• Ability to identify duplicate records, discrepancies, missing information, and inconsistencies and take appropriate action to resolve them.
• Strong follow-up and communication skills, particularly when coordinating with suppliers, site teams, and other project stakeholders.
• Reliable internet connection and a suitable environment for sustained remote work.

Nice to have

• Experience within Australian construction, civil construction, engineering, infrastructure, or another project-based environment is highly desirable.
• Previous experience supporting Project Managers, Engineers, or Site Supervisors is an advantage.
• Experience maintaining plant, labor, supplier, and project cost records is preferred.

Skills

Benefits

• Fully remote, permanent work-from-home setup.
• Company-provided equipment.
• Secondary Wi-Fi modem to support reliable remote working.
• 21 annual leave credits, with leave benefits available from Day 1.
• 100% conversion of unused leave credits.