Administrative Assistant

About the role

Ameriprise India LLP seeks an Administrative Assistant to directly support Senior Leaders within the AWMPO AWMP&S President's Office. You will manage the executive office by handling communications, setting business agendas, liaising with direct reports, and ensuring deliverables are met. Daily tasks include coordinating calendars across geographies, arranging domestic and international travel, and managing expense submissions. This full-time hybrid role is based in Gurugram, Haryana, India, and requires relevant experience in executive office management, scheduling, or voice processes.

What you’ll do

• Work independently on behalf of the leader to identify, delegate, and take action on emails daily.
• Liaise with corporate colleagues, employees, advisors, and external clients on behalf of the Leader's office.
• Prepare materials and agendas for daily, weekly, monthly team meetings, and TownHalls.
• Prepare presentations, communications, and talking points for the Leader as needed.
• Manage interactions with advisors, corporate leaders, employees, and external clients in the Leader's absence.
• Coordinate calendars across multiple leaders, teams, and assistants across geographies and time zones.
• Manage expense submissions for the leader and their teams.
• Coordinate domestic and international travel arrangements and reservations as needed.

What you’ll bring

• Relevant experience in managing an executive's office, scheduling, or voice process.
• Exceptional communication skills with the ability to synthesize information and write for understanding at all organizational levels.
• Proven ability to influence at all levels and drive results through others.
• Ability to work under pressure with undefined processes, tight deadlines, and frequently changing priorities.
• Ability to work with teams and leaders in a virtual environment.
• Calendar management skills, including coordination of complex executive meetings.
• Strong knowledge of MS Office, including Word, Excel, PowerPoint, and Outlook.
• Bachelor's or Master's degree in any discipline.

Skills

Education

Bachelor’s/Master’s degree in any discipline